This Is 2016. Why Can’t We Still Book Specific Rooms in a Hotel?

Have you ever wondered why it is you can’t, in most cases, book the exact hotel room you want? You know, the room that’s not near the elevator, but close enough to the ice machine (but not too close), and with views of the beach instead of the hotel parking lot.

We get to pick our own airline seats (even if we often wind up with the middle seat), so why is it that we can’t do the same with our hotel rooms?

This is something only one major hotel chain, Hilton Worldwide, and one hotel metasearch company, Room 77, which licensed its technology to Google two years ago, seemed to have figured out, to varying degrees.
A Tale of Two Apps/Sites

Using Hilton’s mobile app, Hilton HHonors loyalty members can pick the exact room they want to stay in via mobile check-in starting at 6 a.m. the day before their booked stay. The feature debuted in the summer of 2014 on its mobile app, and last week, Hilton announced that it teamed with Google Maps to give guests a better perspective as to what kind of views their rooms will have, and where they are in relation to the hotel’s surroundings. Rooms offered via digital check-in are available on a first-come, first-served basis.

However, as far back as 2011 or even further, Hilton had enabled its guests to choose their own rooms 36 hours or less before arrival on desktop. Back then, the feature excluded Hilton’s upscale Waldorf-Astoria and Conrad brands, and the company was still testing out the pick-your-own-room feature to see if the demand was there.

Since Hilton’s digital check-in with room selection launched on its app, that feature is now available at more than 4,500 Hilton Worldwide properties out of the company’s more than 4,660. Guests have used the feature more than 13 million times, and Joshua Sloser, Hilton Worldwide’s vice president of digital product innovation, estimates that one in four Hilton HHonors members is using the feature.

Sloser says that guest demand and the popularity of the feature prompted Hilton to reach out to Google to use its Google Maps application program interface (API). “Guests wanted more,” he said. “They told us they were toggling between the app and Google Maps to try to figure out where their room was. So we put the two together into one seamless experience.”

Before Hilton added specific room-booking to its mobile app, hotel metasearch startup Room 77 was already developing this kind of technology. Founded in 2009 and accumulating nearly $44 million in funding from the likes of Expedia and Concur, to name a few, Room 77’s hotel metasearch engine, which debuted in 2011, was designed to help customers find not only the best hotel at the best price, but to be able to pick the best room for their stay.

“I think we were early in the market, and ahead of the market in building out this kind of technology,” said Drew Patterson, CEO of Room 77 and its sister site, Check Mate. “With Hilton’s announcement, you can see this experience really coming to life.”

Like other booking sites, Room 77 struggled to gain a footing as it had to compete against companies such as Kayak, Google and TripAdvisor, which had either more marketing dollars or larger audiences. Still, by all accounts, Room 77’s level of specificity and detail with regard to each room’s views (especially the 360-degree views), surroundings, and preference list is more comprehensive than that of Hilton’s.

While the site was initially launched to be more consumer-facing, Room 77 is currently trying to license its room-view technology to third parties that include hotel companies.

Even though Hilton’s room-specific information may be more limited in its scope than Room 77’s is, only Hilton allows guests to actually check into a specific room that they have chosen. When you book property direct via Room 77, the site will make a request to that property for a particular room, but it cannot guarantee you will be checked into that room.

Why that’s the case has to do with bigger reasons as to why it’s still a challenge for guests to be able to pick their own exact rooms, even in 2016. Here’s why:
Airlines Aren’t the Same as Hotels

Logistically speaking, it’s so much easier to assign seats on a plane than it is to assign rooms in a hotel, no matter how big or small that hotel is. Hotel room inventory is always in a constant state of flux. People check in and check out at all hours of the day, and the lengths of stays for guests vary, too.

It’s not at all like that when it comes to the airlines. All passengers embark and disembark at fixed times on a particular flight. The number of aircraft types is relatively small compared to the diversity of hotel rooms. Suffice it to say, it’s way easier to run a site like Seat Guru than it would be to operate a site detailing the specifics of each hotel property.

The impact of specific room assignments also reverberates throughout hotel departments, from front desk to laundry and housekeeping.

There’s also the fact that hotel management, traditionally, has always had control over which guests get which rooms. “Pilots don’t assign seats,” said Patterson. “But hotel general managers often feel like they need to have that kind of control with their rooms.”

What also makes it easier for airlines? The fact that they’re aren’t as many of them as there are different hotel companies, brands and independent properties.

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About RezNext

RezNext is the world’s only true Real-Time Distribution Management Solution provider. It empowers hotels to adopt a distribution strategy that simplifies the complex global distribution environment and makes it understandable and manageable. It is integrated with revenue management, operating intelligence and powered with reputation management insights. RezNext’s portfolio of offerings include Rate & Channel Manager, Revenue Management, Online Reputation Management, Website Designing and Web Booking Engine, Mobile solutions, Central Reservation System, Business Intelligence, Property Management System (PMS) two-way connect, GDS and OTA Interface and Loyalty & Feedback Management. Our growing range of solutions can be access by hospitality properties across market segment and size, such as independent hotels, chain hotels, business hotels, resorts, clubs, service and limited service apartments, spas, restaurants and others.
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